Use Case · Professional Services
After-hours inquiries should not wait until billable hours end
We build custom intake and scheduling systems for lawyers, consultants, coaches, and accountants — answer calls, qualify consultations, book appointments, and follow up without pulling you off client work.
20-minute fit check · Discovery Sprint after fit · Builds from $25K
Status quo
The cost of the status quo
Typical monthly cost
~$3,800/mo — admin or associate spending 12 hrs/wk on scheduling and callback at $65/hr (Okafor benchmark)
44% of reps give up after one follow-up — most deals close after five or more touches
Calls go to voicemail when you are with clients, in court, or on billable work
Potential clients email and never hear back because the inbox is buried
Consultation scheduling takes 5+ emails back-and-forth per appointment
Follow-ups with warm leads get forgotten between engagements
No one handles inquiries after hours or on weekends
Scope
What we deliver in a fixed-scope build
- After-hours inbound voice agent with firm-specific scripts and tone
- Consultation booking with availability rules and conflict handling
- Email intake parsing and CRM-linked reply workflows
- Lead qualification — budget, matter type, and urgency routing
- Automated follow-up sequences for leads who do not book immediately
- Escalation to partner or associate with full conversation context
Typical build band
Business Platform
From $60,000 · Typical $38K–$62K for voice + scheduling
12–20 weeks · Custom CRM/portal, dashboards, 3–5 integrations
View engagement pricingHow engagement works
From fit check to production
Preliminary conversation
20-minute fit check — problem, budget, timeline, and engagement model.
02Discovery Sprint
Paid scope doc, architecture, and fixed build quote (from $3,500).
03Fixed-scope build
Milestone delivery with weekly demos — you own 100% of code and IP.
04Retainer
Post-launch support, iteration, and roadmap from $2K/mo.
Proof
Okafor & Associates
After-hours voice build ended missed client inquiries — consultations book 24/7.
Read customer storiesDelivery approach
Typical professional services engagement
Discovery Sprint
Intake audit, compliance boundaries, calendar rules, and fixed build quote.
Voice + email intake
After-hours answering, qualification scripts, and human handoff paths.
Scheduling + CRM sync
Branded booking, calendar sync, and pipeline activity from every inquiry.
Launch + retainer
Production cutover, script tuning, and seasonal availability updates.
Map intake labor cost before your build quote
Book a preliminary conversation — we scope voice, scheduling, and CRM integration against your practice size.
Frequently asked questions
For detailed requirements or security review, contact the Dynaris team.
Book a preliminary conversation